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Contact Folder Rights Question - 13.May2008 11:18:45 PM

NUGGET1969

Posts: 2
Joined: 13.May2008
Status: offline

Hello all,

I have a problem I am hoping the combined brain pool here can help me with.

I work at an Architectural firm. In Exchange we have Public Folders/Projects/�and a project folder� such as 5th Street Housing. There are several projects by different names. To make this easy, I will only mention one.

Under such a folder as 5th Street Housing we always have a Contact list for that project. Due to quality control reasons (and accuracy of our contact database) we want to create rights for the Architects to be limited to the following:

1. Contacts cannot be created or edited, just viewed by the Architects. I know of the "reviewing rights option" in Exchange Manager.

2. Architects can create folders and sub folders under Projects (for email) that are non-contact list related such as 5th Street Housing and sub folders underneath that as well. We want them to also be able to create/edit Calendars too.

The contact lists is what we are trying to protect! Everything else we want open as is to put this in a nutshell.

We want the ability to have the Exchange Manager (or another tool?) to kick down the rights to all the Parent Project Folders such as 5th Street Housing and Sub Folders in the Exchange Manager to edit and lock down the Contacts only.

The problem we have is if we setup the rights to the parent folder "Projects" and the Exchange Manager kicks down the rights, it doesn't just seek out the contacts, it kicks them down to ALL the folders. So that doesn't help make this easy to implement as we have many jobs and we have many employees.

Right now as it stands I would have to go to each contact list under each project and manually select all Architects and give them only reviewing rights. This is extremely time consuming and all new projects would have to be edited in this way.

Anyway, are there any shortcuts or tools to allow us to lock down "JUST" the Contacts and leave the rest open and do so by kicking these rights down from the folder "Projects" to all the subfolders under Projects such as 5th Street Housing.

Any help is GREATLY appreciated...THANK YOU!!!