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Journal item count vs Migration

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Journal item count vs Migration - 2.Nov.2011 5:52:57 AM   
kerryspring

 

Posts: 7
Joined: 29.Sep.2011
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Hi Folks,

I'm migrating an Organisation from Exchange 2003 to 2010. They currently use Journaling and the legacy journal mailbox has 2.5 million items in it currently and can't be opened via OWA as it slows the server to a crawl!

I was planning to create a new Journal mailbox and use a journal rule in Exchange 2010 going forward. I've 2 questions for other admins using journaling:

How do you handle the journal mailbox when it approaches 100,000 items, the recommended maximum per folder in Exchange 2010? Do you spin out a new mailbox or use the archiving feature to maintain things?

How should I handle the legacy journal mailbox - just migrate it and tag on a new mailbox archive so it's searchable or should I try to consolidate everything into one journal mailbox?

Any guidance would be appreciated.

Mike
Post #: 1
RE: Journal item count vs Migration - 2.Nov.2011 8:25:20 AM   
mark@mvps.org

 

Posts: 6811
Joined: 9.Jun.2004
From: Philadelphia PA
Status: offline
A journal mailbox isn't supposed to get to anything like those numbers. You are supposed to either review the content or shift them to some database. The fact that you haven't touched that mailbox for such a long time suggests that there might not actually be a requirement in the first place.

What I would do would be to leave the old server in place after everything has been moved. Once three to six months has passed, delete it.

_____________________________

Mark Arnold (Exchange MVP)
List Moderator

(in reply to kerryspring)
Post #: 2
RE: Journal item count vs Migration - 2.Nov.2011 8:59:24 AM   
kerryspring

 

Posts: 7
Joined: 29.Sep.2011
Status: offline
Hi Mark,

Thanks for your swift reply. Unfortunately these clients are compliance junkies! We have allocated dedicated storage in our design so I'm wondering if we can use Exchange archiving in some way to cater for their requirement to keep everything? At least we keep the main databases clear of this bulk but it's how to handle the storage going forward is the problem.

Good to know that journaling isn't meant to be a pandora of every email ever sent. Now I've just to convince the customer of that....!

Mike

(in reply to mark@mvps.org)
Post #: 3
RE: Journal item count vs Migration - 2.Nov.2011 9:07:23 AM   
mark@mvps.org

 

Posts: 6811
Joined: 9.Jun.2004
From: Philadelphia PA
Status: offline
Well that's utter nonsense. They only think they are. Do they know that you can delete an item from that mailbox? Do they know you can edit items in there? Do they know that you can add content to it? Leaving all that mail in the journal mailbox is no compliance. Tell them that.

Get budget for a proper solution and take it from there.

Some customers are real clowns!

_____________________________

Mark Arnold (Exchange MVP)
List Moderator

(in reply to kerryspring)
Post #: 4
RE: Journal item count vs Migration - 2.Nov.2011 10:35:49 AM   
kerryspring

 

Posts: 7
Joined: 29.Sep.2011
Status: offline
Thanks Mark,

That's sound advice. I'll discuss with the customer and again appreciate your experience and feedback as always!

Mike

(in reply to kerryspring)
Post #: 5

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