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Mail Retention Policy - 12.Sep.2002 6:18:00 PM

mvaughan72

Posts: 2
Joined: 12.Sep.2002
From: Houston, TX
Status: offline

My CFO wants me to develop a mail retention policy for e-mail. Can someone share their policies with me so I can get an idea where to start in building one?

TIA.

-Matt

Post #: 1

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RE: Mail Retention Policy - 26.Sep.2002 2:59:00 PM

space

Posts: 61
Joined: 26.Sep.2002
From: Dallas, TX
Status: offline

Hi
We use Exch2000. We have the built-in retention policy set for 1 week for Public Folders and Mailboxes.
The Information Stores and mailboxes are backed up daily and are in a 3 week rotation.
If someone wants/needs an older e-mail , they're SOL.
Our Mailbox Manager is set to clean the Inbox, Sent Items, and Deleted folders with a 30 day limit and delete after 45 days.

(in reply to mvaughan72)

Post #: 2

RE: Mail Retention Policy - 26.Sep.2002 10:41:00 PM

DaDougInc

Posts: 827
Joined: 17.May2002
From: NC
Status: offline

WOW! That is a strange policy. It really depends on the time frame for the data. Our policy is set on Store and Server size rather than date. Set the policy size limits (depends on users, hardware, mail flow, etc) and let the users determine what they want to keep. Be sure to set message size limits too. This depends on bandwidth (and money!).

Ex: Large Org:
10+ Exchange Enterprise servers -> 1,000+ users -> 100GB hard drive space -> 100MB Mailbox Limit -> 10MB Message Size Limit (multiple T-1)

Ex: Small Org:
1 Exchange Standard Server -> 100- users -> 40GB hard Drive space -> 70MB limit -> 4MB Message Size Limit (100KB)

NOTE: Standard Server has the 16GB Information Store limit. Enterprise is limited by hardware.
If they need to send large mail, use FTP!

(in reply to mvaughan72)

Post #: 3

RE: Mail Retention Policy - 4.Nov.2002 6:00:00 PM

SpikeZ1

Posts: 34
Joined: 4.Nov.2002
From: Durham UK
Status: offline

This policy could also be dependant on the type of business. I work for a legal company who are duty bound to keep all mails for a minimum of a year. As they have the hardware and storage capability, someone, somewhere opted for a 365 day retention for mailboxes and mail.

Now how is that for madness?

(in reply to mvaughan72)

Post #: 4