Neko
Posts: 2077
Joined: 11.Nov.2008
From: The Netherlands
Status: offline
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When I read your post, I note two different problems, that you handle as one. So I'm not sure if I read more into it, or if you're unsure of what is meant. I don't know any add-ins, so I'm going with standard Exchange methods. There may be an add-in that works better for this tho, but someone else might know of it.
Outlook has an autocomplete. This is the cache file that holds the e-mail addresses of every message sent. It's an NK2 file, and located in the user profile. Now I'm unsure of adding the addresses of incoming mail to it, but any mail sent will get added to that file.
If he sends only one message back to a received e-mail, it will be added to the NK2 file, and be available for selecting next time he starts typing the address.
The other scenario you mention is adding any incoming e-mail sender to the local contacts list. The contacts are just that: a list of contacts that could be used for e-mail communication. They're by no means 'cached' anywhere, nor 'autocompleted'. Unless with autocomplete you mean that filling in the name makes Outlook lookup the match in the contacts list and suggest or complete the entry (depending on it finding duplicate matches).
Well... When I move a mailmessage coming in to the contacts folder, it opens a contact with the data of that user in it, although it adds the contents of the body of the mailmessage to the notes field...
Now I'm not sure if this will work with an inbox rule on his Outlook (move a copy to the contacts folder), but you're welcome to try :) And even if it does, while Outlook should overwrite contacts on duplicate e-mail addresses, I'm not sure this will actually happen.
Downsides:
- This will consume space on his mailbox (double storing of e-mail, adding to the contacts). If you have storage limits enforced, he will run into these limits sooner or later. Keep watch of his mailbox every now and then from Exchange, and make sure he's not filling up the server to the extent that it runs out of storage space. Automatic adding of items like this should always be kept under surveillance.
- Your backups will likely increase in time if his contacts list is going to explode with contacts. I doubt this will be a big impact tho.
- Once a folder in Outlook reaches a number of mail messages (I recall it was 4000), Outlook will significantly slow down. This is due to caching on the server and Outlook itself. Microsoft recommends limiting yourself to 4000 messages to a folder, and since a contact is just a message to Exchange, 4000 contacts is what you should consider a workable limit.
- If roaming synchronisation is used, this will increase the roaming data being synced. Thus the phonebill can go up significantly. When connected to the PC, accept that syncing will take time!
- PDA devices have a limited amount of memory onboard to store data. It is likely to run into these limits this way. If a limit is reached, I have no way of knowing what the PDA might exhibit behaviorwise, and there will (very likely) be no way other then decrease the amount of contacts to sort the problems.
- The user will need to regularly verify the contents of his contacts folder to determine 'pollution' (double contacts that might have slipped in, things like that). This will add to his workload.
Can't really see any direct other issues with it. Hope this helps a bit.
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I reject your reality, and substitute my own - Adam Savage
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