Posts: 6
Joined: 2.Apr.2001
From: Paris, France
Status: offline
Hello,
I am using a public folder as a mailbox in order to allow multiple users to share incoming messages. Everything works fine but i would like to restrict some user's ability to just read messages and not respond or answer to them. I wasn't abble to find a way to do this using public folder access rights. Does anyone know a way to do this on Exchange 2k ?
Posts: 12
Joined: 24.Jul.2002
From: the Netherlands
Status: offline
one way to set permissions on the public folders is to use a client like outlook. Create a public folder with Outlook (which will make you the Owner) and by going o Properties you can set permissions ( For example only read)
Posts: 6
Joined: 2.Apr.2001
From: Paris, France
Status: offline
First of all, thank you for your answer. I already tried the solution you are proposing, if my understanding of it is right. But unfortunatly it doesn't prevent the restricted user to forward to someone else a message from the public folder which is the goal.
Posts: 6
Joined: 25.Feb.2003
From: California, USA
Status: offline
Hi FrancoisG,
Have you tried using the Folder Assistant found on the folder properties within Outlook? It allows you to set-up rules that can return any mail to the sender stating that they don't have permission to forward messages.
Posts: 6
Joined: 2.Apr.2001
From: Paris, France
Status: offline
Hello mapman,
I had a look to this but the folder assistant only allows me to create rule for incoming messages which won't help that much.
The goal is to prevent a user to forward to people outside the organization messages received in the public folder but with the ability to read them. Ideally we would like that the "reply", "reply to all" and "forward" buttons in Outlook would be grayed out. If anyone knows a way to do it in Exchange 2000 or with a macro in Outlook 2000...
Posts: 25
Joined: 7.Aug.2002
From: UK
Status: offline
It's not available yet, but Windows Rights Management Services sounds like the sort of thing that would solve your problem. There's another article about it here
Posts: 6
Joined: 2.Apr.2001
From: Paris, France
Status: offline
Thank you for those hints about DRM but i would need a solution sooner than Windows 2003 availability
I think the only solution would be a macro disabling the "respond", "respond to all" and "forward" buttons when the active folder is the public folder. If anyone has some hints about how to do it I would be very very interested.
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User rights restrictions - 
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