Reduce Information Store (Full Version)

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davec -> Reduce Information Store (14.Jul.2006 5:35:43 PM)

I have an exchange server that was installed on a woefully inadequate server. Although we are not a large organization (40 users), it was installed on a hard drive that had a 15GB capacity. Needless to say we are pushing the boundaries of the hard drive space.

Bottom line: The hard drive has +/- 350 MB free space. This has been pretty consistant for a while now.

A few days ago I went to the two largest mailbox owners, set up archive folders on a server that gets backed up, and autoarchived their mailboxes, reducing the total mailboxes size in exchange manager by almost 4 GB (One was marketing who had TONS of graphics, ect, in her mailbox)

So I expected the IS to reduce in size from 11.331 GB to around 7GB+, but it did not. I cheched the even viewer, and on message 1221 I saw : "The database "First Storage Group\Mailbox Store (RBFCUNET)" has 3977 megabytes of free space after online defragmentation has terminated. "

But the next day it said the same thing, but with only 48MB free space. The following day, just 4MB

The Hard drive is still showing 348MB free space. The IS hasn't changed size at all. In fact, it's increased by 75MB in the few days since I did this.

I've allowed enough time to let deleted items expire from retention, I haven't done an offline defragmentation since it now says I'll only free up 4MB.

Now that those e-mails have been removed from IS and instead placed in folders on another server, shouldn't that free the space?

What are my options in the short-term, aside from the long-term plan of upgrading the server hardware?

Any/all thoughts greatly appreciated.



e2k7roop -> RE: Reduce Information Store (23.Jul.2006 1:23:32 PM)

Hello,

After you got the 1221 event stating that you could reclaim appro. 4GB of free space....you should have run the offline defrag to get that space back.

However since you didn't perform the offline defrag you had this huge white space in the store, which was then being used by all the new emails that were being stored into the store.

What you can do is, on the properties of the mailbox store....set the Item & Mailbox retention to zero (make sure you take a good backup before you make these settings) & then wait for the On-line Maintainance to run on the store and then look for the 1221 event.....if its a good amount then go ahad and run the offline defrag on the database.

Regards,
e2k7roop.



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