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Copy all incoming/outgoing messages

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Copy all incoming/outgoing messages - 29.Apr.2010 10:30:24 AM   
grog

 

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I have a user that I want all incoming and outgoing messages to be forwarded/copied to their supervisor. I did this in Ex2k3, though I can't remember how. Now that we're on Ex2k10, I can't seem to figure out how to do it.

Any advice?

Thanks.
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RE: Copy all incoming/outgoing messages - 29.Apr.2010 10:35:24 AM   
alanhardisty

 

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You need Exchange Journalling for this. Please have a read of the following:

http://technet.microsoft.com/en-us/library/aa998649.aspx

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 10:36:44 AM   
mark@mvps.org

 

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If you did it in 2003 you probably used a 3rd party solution or Outlook rules that the user didn't notice.
In 2007/2010 you can use Journaling which will do a nice job for you. http://www.google.com/search?q=exchange+2010+journaling&sourceid=ie7&rls=com.microsoft:en-us:IE-SearchBox&ie=&oe= will get you the right keyword search.

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 10:38:27 AM   
grog

 

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Thanks. I should've done a more thorough search on Google but am running on about 2 hours of sleep after the migration last night.

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 10:47:50 AM   
alanhardisty

 

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No problems - I feel for you.

Hope you catch up with some Zzzzz's soon.

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:07:11 AM   
grog

 

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Ok, to make sure I understand it right . . . I do the following:

OrgConfig > Hub Transport > Journal Rules

Give it a rule name - in this case "John Adams Probation" for example
Browse to the recipient - in this case the mail box for John Adams' boss
Select "Global" for all messages
Select "Journal Messages for recpt" and select John Adams' mailbox
Select Enable Rule

That should then send all of John's incoming and outgoing mail to his supervisor? I tested with a dummy account and it seemed to work but I wanted to make sure I had it right before going "live".

Thanks again . . .

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:11:49 AM   
mark@mvps.org

 

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I wouldn't do it quite like that. Create a new mailbox called something innocuous ("Archive Box 101" perhaps) and journal the person into that mailbox. Give the manager "Full Access Permissions" on it. You will see that as a menu option when you create the mailbox so it's a couple of clicks, nothing drastic.
Filling the managers mailbox with another persons traffic isn't going to please the manager very much.

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:13:58 AM   
grog

 

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That had actually occurred to me AFTER I sent it out . . . sleep . . . lack of . . . yada . . .

Thanks again . . . know any good articles on decom'ing the Ex2k3 box now that Ex2k10 seems to be working?

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:17:40 AM   
mark@mvps.org

 

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Remove the last legacy server:
http://technet.microsoft.com/en-us/library/bb288905(EXCHG.80).aspx

Get some Zeds in!

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:34:50 AM   
grog

 

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Same for Ex2k10 as it was for Ex2k7?

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:48:24 AM   
mark@mvps.org

 

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Yeah. It's the act of getting rid of the 2003 box that's key. The 2007 interaction is with send/rx connectors and is very similar.

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RE: Copy all incoming/outgoing messages - 29.Apr.2010 11:50:54 AM   
grog

 

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Gotcha - thanks a ton.

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