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Multiple Calendars in Public Folders

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Multiple Calendars in Public Folders - 9.Dec.2004 4:18:00 PM   


Posts: 1
Joined: 9.Dec.2004
From: MASS
Status: offline
Hi Everyone,

I have multiple calendars setup in my public folders on exchange for different room uses after hours and during the day. i was just wondering if there is a way to create one main calendar that gets updated with all the events on the 10 or so building room use calendars.

any help would be appreciated

Post #: 1
RE: Multiple Calendars in Public Folders - 16.Dec.2004 12:08:00 AM   
I suppose that users post to the public folders directly?
You could mail enable one master public folder and setup a rule on the other 10 folders that will copy all to the master.
This will not update changes in the 10 folders.

An alternative is to set up the rooms as resources. The nice thing about that is that peole can see the availability of the rooms in the meeting planner free/busy.

a third party product like http://www.ExchangeGroupCalendar.com could help you to publish the resource information to any number of public folders if you still need those.

To set your 10 rooms up like resources you do this:
* For every resource you will have to create a user account in the active directory and give it a mailbox in Exchange.
* Log on with the username and password of the resource and set up an outlook profile.
* Open Outlook and
o On the Tools menu, click Options, and then click Calendar Options.
o Click Resource Scheduling.
o Click the options you want.
o Click Set Permissions
o Click the Permissions tab, and then click Add.
o In the Type name or select from list box, enter the name of each person you want to grant permissions to, clicking Add after each name.
o Click OK.
o In the Permission Level list, click Author.

Now you have 10 resources, but if you want 11 public folders as well you can use the mentioned tool to make sure that all items of a resource are being kept in sync with their public folder and the master public folder that contains all items.

(in reply to locdog8169)
  Post #: 2

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