Posts: 50
Joined: 29.Dec.2003
From: MA
Status: offline
2 questions regarding a public folder with calendar items:
1. Is there a way to synchronize all items or certain items from a personal folder to a public folder? I know when you create an item you can manually copy it to another folder. I am looking for a more automated solution. Users would have to somehow mark items on their personal calenders as shareable/synchronizable items, so their actual personal items do not get synchronized. In the public calendar all items could be synchonized and I could just choose whose calendar to synchonize to.
2. When creating a New Appointment item in a calendar folder, there is a default field for location under the appointment tab. How do I populate that drop down with the names of conference rooms in my organization? This would eliminate the need for a calendar for each conference room, the room name would somehow be displayed with the appointment, i assume. Also, will this prevent double booking of a room? will there be some sort of pop-up that indicates that this location is already booked for this or part of this time period or do i have to rely on users looking at the calendar to see what time slots are open (that would be a miracle!).
Posts: 2
Joined: 26.Apr.2004
From: Southeastern U.S.
Status: offline
Have you learned the answers to your question? I am trying to figure out much the same, especially your 2nd question. I did learn that by setting up an e-mail for each of the resources, then forwarding a copy of the e-mails to me, it will allow the resource to be added to the invitation under Location (done via the TO: pop-up, just like inviting a person). I would most appreciate you sharing what you have learned about this.
Posts: 2
Joined: 7.Apr.2004
From: Carrollton, GA USA
Status: offline
I am trying to modify Tom Horne's Enterprise Calendar to do this for my building resource calendar now. So far I have been able to schedule the resources on their own calendar and post a copy to a public folder. I have not put this into production yet and don't plan and going to production for at least a couple of more weeks.
The Outlook Location Field is a form object. You will need to go in a and designa new form and then determine what menu items will populate that dropdown. Onece that is done you can save and distribute the form to others.
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