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public calendar - 23.Mar.2004 5:17:00 PM

mmarnell

Posts: 50
Joined: 29.Dec.2003
From: MA
Status: offline

2 questions regarding a public folder with calendar items:

1. Is there a way to synchronize all items or certain items from a personal folder to a public folder? I know when you create an item you can manually copy it to another folder. I am looking for a more automated solution. Users would have to somehow mark items on their personal calenders as shareable/synchronizable items, so their actual personal items do not get synchronized. In the public calendar all items could be synchonized and I could just choose whose calendar to synchonize to.

2. When creating a New Appointment item in a calendar folder, there is a default field for location under the appointment tab. How do I populate that drop down with the names of conference rooms in my organization? This would eliminate the need for a calendar for each conference room, the room name would somehow be displayed with the appointment, i assume. Also, will this prevent double booking of a room? will there be some sort of pop-up that indicates that this location is already booked for this or part of this time period or do i have to rely on users looking at the calendar to see what time slots are open (that would be a miracle!).

thank you,
mike

Post #: 1

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RE: public calendar - 26.Apr.2004 6:27:00 PM

opus88

Posts: 2
Joined: 26.Apr.2004
From: Southeastern U.S.
Status: offline

Have you learned the answers to your question? I am trying to figure out much the same, especially your 2nd question.
I did learn that by setting up an e-mail for each of the resources, then forwarding a copy of the e-mails to me, it will allow the resource to be added to the invitation under Location (done via the TO: pop-up, just like inviting a person).
I would most appreciate you sharing what you have learned about this.

(in reply to mmarnell)

Post #: 2

RE: public calendar - 28.Apr.2004 10:00:00 PM

HybridTheory

Posts: 69
Joined: 13.Mar.2002
From: Pensacola, Florida
Status: offline

As far as the location field, it's populated everytime you enter a location.

So say you create an event for your Conf. Room #1, type that into the location field.

Now, attempt to create another event, same day or next week, and in the location drop down, you will see Conf. Room #1 already listed.

(in reply to mmarnell)

Post #: 3

RE: public calendar - 29.Apr.2004 2:03:00 AM

dgould393

Posts: 2
Joined: 7.Apr.2004
From: Carrollton, GA USA
Status: offline

I am trying to modify Tom Horne's Enterprise Calendar to do this for my building resource calendar now. So far I have been able to schedule the resources on their own calendar and post a copy to a public folder. I have not put this into production yet and don't plan and going to production for at least a couple of more weeks.

(in reply to mmarnell)

Post #: 4

RE: public calendar - 3.May2004 2:47:00 PM

HybridTheory

Posts: 69
Joined: 13.Mar.2002
From: Pensacola, Florida
Status: offline

One thing I did notice, is that the drop down is only populated on the machine the event was set on.

Out of the box, I do not see an easy way to populate that drop down menu.

(in reply to mmarnell)

Post #: 5

RE: public calendar - 28.May2004 2:03:00 AM

Guest

The Outlook Location Field is a form object. You will need to go in a and designa new form and then determine what menu items will populate that dropdown. Onece that is done you can save and distribute the form to others.

(in reply to mmarnell)

Post #: 6